Adler & Allan adopts digital licence checks for 1,000-strong fleet

Environmental risk management firm Adler & Allan has introduced Licence Check’s digital system DAVIS to manage driving licence checks across its fleet of more than 1,000 vehicles, as part of efforts to meet its corporate duty of care obligations.

The Harrogate-based company operates a large and varied fleet across the UK, including around 220 cars, more than 500 light commercial vehicles, 50 heavy goods vehicles and a range of plant and specialist equipment. In addition, 18 subsidiary businesses operate their own managed fleets. In total, the wider group employs more than 2,000 drivers.

Under company policy, drivers’ licences are checked every three months, a process that places significant administrative demands on the organisation. Adler & Allan has now moved the management of these checks onto Licence Check’s risk management platform, DAVIS (Driver and Vehicle Information Solutions), which allows the fleet and HR teams to monitor licence status across the workforce, including new starters and leavers.

Steve Madeley, group fleet administration manager at Adler & Allan, said the system is being rolled out across the wider group. “We currently have over 2,000 drivers across the extended Group and the current plan is to migrate them all onto DAVIS over time.

“We have a compact fleet team of three and, at the moment, have 1,050 drivers on the system. However, DAVIS makes the management of their licences very easy and straightforward for us,” he said.

The company uses the data from licence checks to assess driver risk, including identifying drivers with penalty points or previous drink-driving convictions. Drivers are categorised as low, medium or high risk, with 29 currently classified as high risk within the central fleet. The information is also used to support recruitment decisions and discussions with insurers.

Adler & Allan said the move has improved the consistency and visibility of licence checking across the business, helping it demonstrate compliance with duty of care requirements for fleet operators.

Licence Check managing director, Keith Allen, commented: “As with all fleets of this size, the use of DAVIS reduces what would otherwise be a huge administrative task into one that is readily manageable, especially for what is quite a compact fleet team at Adler & Allan.

“The ongoing evolution of DAVIS means that we are constantly refining and updating the platform to help fleet managers manage their drivers’ licences in a more cost and time effective manner, meeting duty of care obligations, reducing risk and creating a clear and transparent picture for insurers.”